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By-Laws

 Article I – NAME

The name of the Non-Profit Organization (herein referred to as the Club) shall be “The Northeast Hot Air - RV’ers.”

Article II – OBJECT

  1. Purpose:  The Club exists to promote social enjoyment and recreational activities for RV’ers on the Warren County Airport Grounds.

  2. Area/Scope:  The Club shall be authorized to hold its functions on the property allocated for RV parking, designed and built by Warren County.

Article III - MEMBERS

  1. Eligibility:  To be eligible for and to maintain membership in the Club, a person must possess a self-contained recreational vehicle. 

    1. The unit must have secure holding tanks for both fresh and grey/black waters.

    2. The member shall meet the minimum dues requirement in order for the Club to keep them informed of the dates and activities to be held on the grounds.

    3. The member must be in good standing with the Club and meet the provisions set forth in the by-laws of this Club.

    4. Membership in this Club shall not be denied any person because of race, sex, religion, color, marital or family status, age nationality, or disability.

  1. Definition:  The term “member” as used herein is defined by this Club as a family unit consisting of a husband and wife, or adult persons with or without children.

  1. Dues and Fees: 

    1. Annual Dues:  Annual payment of Club dues enables persons to become active members entitled to all rights and privileges of this club.

    2. Renewal:  Renewal dues from Club members become due and payable on March 15 of each year.

    3. Initial Application:  Application for new membership shall be accompanied by payment to annual Club dues.  If an initial application is accepted after October 1st, the dues shall be regarded as covering the next membership year.

    4. Arrears:  Any member whose dues remain unpaid for more than 90 days after becoming due shall be considered delinquent; membership will be canceled and all informational pre-registration services will be terminated.

ARTICLE IV – OFFICERS 

  1. Duties of Officers:  Duties of elected officers are to manage and conduct the yearly process of providing a safe and enjoyable camping experience for all members and to establish and preserve this premise at the regular meetings.  Officers must be able to attend the regular meetings in Warren County.

  1. Terms of Office: The elected officers of this Club shall serve a two (2) year term of office or until their successors are elected.

  1. Rights and Limitations: Individual Club members may hold no more than one (1) office in this Club at a time. No official member shall become vested of any right, title to, or interest in any Club property, except as required by law.

  1. Nominations: Any member in good standing may be nominated from the floor for any elective office.

  1. Executive Board: 

    1. The officers of the Club shall constitute the Executive Board.

    2. The Executive Board shall have general supervision of the affairs of the Club between its business meetings.  The Board shall be subject to the orders of the Club and none of its acts shall be in conflict with the Club.

ARTICLE V – COMMITTEES 

  1. Appointment:  Committee members and Chairperson (except Nominating Committee) shall be appointed by the President.

  1. Duties:  All committees shall function within the policies of the Club and (with the exception of the Nominating Committee) under the direction of the President.  Financial reports, vouchers, and monies due the Club shall be submitted on a timely basis.

  1. Quorum:  A committee quorum shall be a majority of the committee in order to pass decisions.

  1. Reports:  Each committee shall be responsible to submit all monies derived from Club activities to the Treasurer.

ARTICLE VI – CLUB ADMINISTRATION

  1. Authority:  This Club shall be democratically self-governed, deriving its existence and authority from the consent of its membership assembled in meeting, or in certain instances, by mail vote on states propositions.

  2. Organizational Year:  The fiscal and membership year of the Club shall commence on January 1 and end on December 31.

  3. Club Meetings:

  1. Types:  The term “meeting” shall include RV rallies, campouts, dinner meetings, and any other gatherings suitable to the function of the Club.

  2. Business Meetings: The Club must hold at least one (1) business meeting each membership year at which a quorum is present.  Said meeting must be duly announced in advance to the membership.

  3. Bi-Annual Election:  One of the business meetings conducted every second year, must be a meeting at which the voting general membership is to elect Club “Officers”, including President, Vice President, Secretary and Treasurer.

  4. Quorum:  A quorum for the transaction of business at any duly called Club meeting is twenty-five percent (25%) of the Club family unit membership or a majority of those attending.

  5. Voting: Except as specified elsewhere in these By-Laws, a simple majority vote of members in good standing and voting shall be required to approve or disapprove any matter.
    *  The Club has established that voting will be one (1) vote per family UNIT.  Balloting by mail may be undertaken when a proposed matter is voted to be of such importance or urgency that a total membership vote is advisable.

  6. Parliamentary Process:  The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern the Club’s proceedings to which they are applicable and in which they are not inconsistent with the by-laws of the Club. 

4.                  4.   ANNUAL AUDIT:  An annual audit of the Club’s financial books and records shall be undertaken and reported to the membership by a separate volunteer committee consisting of three (3) members appointed by the acting president.

 ARTICLE VII – ELECTIONS  

  1. Nominating Committee Composition:

a.       The Nominating Committee shall consist of not less than three (3) Club members in good standing, nominated and elected by the Club membership.  The committee shall be elected every other year at least six (6) months prior to the end of the existing officer’s terms.

b.      Election of an individual to the Nominating Committee shall not prohibit that person from being nominated for elected office. 

  1. Nominating Committee Duties:

    1. To select one of its members as Nominating Committee Chairman.

    2. To nominate candidates for the Club Offices of President, Vice President, Secretary, and Treasurer for the new term to be presented for voting by the Club membership.

    3. To obtain clear acceptance of the nominees to serve the Club should they be elected.

    4. To make certain that nominated candidates are members in good standing and qualified under applicable Club by-laws.

    5. To nominate candidates to fill vacancies which occur in elected Club offices.

 ARTICLE VIII – AMENDMENTS OF BY-LAWS

  1. Amending Procedure:  These by-laws may be amended by a 2/3 affirmative vote of the members present and voting at a duly called meeting, providing that prior notice (by mail or via the Club’s website) of at least thirty (30) days has been given of the proposition(s) to amend.

  2. Distribution:  Copies of changes, additions, amendments, or revisions to these by-laws shall be forwarded to all members and/or posted to the Club’s website http://www.northeasthotairrvers.org.

ARTICLE IX – LIQUIDATION AND DISSOLUTION

 In the event of dissolution of this Club, by a majority vote of the Club, all of the remaining assets of the Club shall be contributed to the purpose(s) for which the Club is organized, or to a qualified non-profit charity or charities.

 EFFECTIVE:  September 24, 2005

                         

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